In transforming your IT workforce, modeling its to-be composition is a necessary and smart first step, but it represents only the tip of the iceberg. Here’s how to pressure-test your model against the realities of execution.
This article was originally published on CIO.com by Michael Bertha, Partner at Metis Strategy and Ishan Prakash, Manager at Metis Strategy
In today’s ever-expanding digital landscape, in which many IT teams operate across geographies, it’s no secret that your ability to leverage technology to its fullest depends crucially on your workforce composition: on how your resources are allocated across various sourcing models, namely, FTEs, onshore, nearshore and offshore. As technology becomes ever more important to strategy, IT leaders are reconsidering their workforce compositions. Where they once optimized predominantly for cost, they’re now weighing that one variable more carefully against many others, including productivity, digital maturity, and the development of longstanding capabilities.
And though modeling the composition of a to-be workforce is a necessary and smart first step, it represents only the tip of the iceberg. In other words, it’s unrealistic to redeploy a role as part of a different sourcing model and expect instant productivity gains. Countless variables must be considered: skillset alignment and maturity, time zone differences, and ways of working (both within a team and across the organization), and so on.
Acknowledging these challenges and complexities, how can one pressure-test their spreadsheet exercise against the realities of execution? Drawing from our collaborations with several Fortune 500 clients on this topic, we suggest an archetype-based approach, one that, when executed well, will allow you to charge ahead with implementing your to-be workforce composition, and with the confidence that it reflects the needs of your organization.
By shifting the composition of your workforce, you are bound to affect certain functions, capabilities, or products. Begin by understanding those entities’ remit and ways of working. Are they developing novel products and services? Configuring a package solution? What key technologies are they using? What skills will enable operations in the new model? Are they working in agile? If so, what flavor do they employ?
As an example, consider the case of a global retail client. In assessing the demand profile of the team that oversees their fulfillment capability, the client examined their inventory management solution, a niche one, and determined that, even though the company might benefit by bringing the solution’s support team nearshore, the right skills would be hard to find in the short run.
Cataloging the answers to these questions provides a fact base that allows you to understand what capabilities, roles, and skills will be needed to support demand. And perhaps equally important, it allows you to understand which of those capabilities are fungible across sourcing models, and which are, at least in the short run, tied to specific locations or vendors.
After constructing a demand profile for each function, look across those profiles. Reconcile and rationalize them. And make sure the various types of demand will be supported by creating a master set of archetypes.
What’s an archetype? In this context, archetypes encompass the roles, responsibilities, and geographies that constitute a specific capability and that are required to support a certain type of demand.
As an example, consider the archetypical teams found at one of our global retail clients. For one, they have an infrastructure delivery team archetype, which consists of a nearshore engineering delivery manager, a scrum team, and both a nearshore and offshore delivery team (i.e., developers), the latter supplementing the former with overnight or follow-the-sun support. They also have single or multi-capability delivery teams that work on, among other things, innovation and product development, and operations and maintenance. As you can imagine, the archetype after which these teams are modeled varies based on the demand profiles they are constructed to satisfy. While every organization is different, we often challenge our clients to limit themselves to six archetypes.
By undertaking this exercise, you not only confirm that your teams are structured such that they can both support demand and satisfy the objectives of the workforce shift; you create a vehicle for scale and standardization in what is likely to be a multi-vendor, multi-geography workforce.
Having established a master set of archetypes, it’s crucial to apply them to each function’s to-be workforce composition. Doing so will reveal discrepancies between those archetypes needed to satisfy demand and those targeted for the to-be workforce compositions, which may have been painted with broad strokes in a top-down exercise that gave little consideration to execution.
By applying the archetypes to your to-be model, you will quickly see where your current workforce easily ports into the new model, and where there are gaps that must be closed through some combination of reskilling, recruiting, and partner sourcing. The time it takes to execute these tactics will inform the speed and sequencing of implementation.
Here you can also take stock of the various ways of working practiced by the different capabilities or functions. If those capabilities and functions work similarly then perhaps it will suffice, as responsibilities change in the new model, to simply recalibrate planning and execution processes. If they work quite differently, however, then a major change will likely complicate both their work and the effort to shift the workforce composition. The discrepancy may indeed merit a broader reset as you move toward the to-be model. It is also at this point that more attention tends to be given to an organization’s horizontal capabilities. One such capability that often surfaces is Knowledge Management: how do we ensure that in changing or relocating a resource, we don’t lose critical institutional knowledge?
By the end of this exercise, you will have effectively pressure-tested your to-be model. You will have uncovered a clear set of gaps that, when accounted for in your roadmap, will help you avoid surprises as you move towards the to-be workforce model. You will also have created a set of archetypes that transcend the seams of your workforce ecosystem and bring harmony and scale to your multi-vendor, multi-geography workforce.
If your organization is anything like those of our clients,’ you will have realized that a shift in global workforce composition, what may initially feel like a lift and shift of resources, is akin to engineering a skyscraper: structural integrity, precision, and attention to detail are paramount to ensuring that the building can withstand any pressures and function according to the needs of its occupiers and stakeholders.
Underestimating the importance of this role could make or break your operating model transformation: here’s how to think about sourcing the role that will only increase in importance.
This article was originally published on CIO.com by Michael Bertha, Partner at Metis Strategy and Kira Kessel, Associate at Metis Strategy
You’ve seen the virtues of transforming from a project to a product operating model: value-driven work, delivered by dedicated teams rather than through projects led by disparate team members.
But as you embark on this transformation, you’ll have to remember one thing: you can’t do it without a product owner. The strategist, the technical expert, the business savvy leader—those with all three commonly called unicorns, or rock stars—is a person not easy to find.
Product owners are the linchpin of the product operating model; on product teams, a bad engineer is one bad apple, but a bad PO can sour the whole batch. No one else has the end-to-end accountability for a product like the product owner does. No one else so consistently represents customer interests, pushes engineers to adopt DevOps and Agile methodologies, and corrals individuals to execute against a roadmap. This is a leader who thinks of technical features in one conversation and business strategy in the next. The unicorn, if not sourced with proper due diligence, will be viewed only as a creature in fairy tales.
In a traditional project model, a leader is judged based on how well they react to requests and executes on them. In a product model, however, a good product owner anticipates the customer needs and responds to them by prioritizing items on a roadmap based on the capacity of a product team.
Product owners move you from reactive to proactive.
Adopting the product model is no meager mind-shift. Broadly speaking, you have two main options: hiring or upskilling.
You might hire for either of two reasons. The first is that you may not have the luxury of time and mistakes. This is largely a matter of two things: culture and industry.
Let’s start with culture. Ask the following of your company: Is learning tolerated? Is training available? Are there resources you can use to help establish the person in their role? Is there strong leadership and mentorship? Without these variables at play it will be difficult to develop someone internally. You might need someone who has the core PO competencies and fits your culture, someone who perhaps already has the leadership chops you’re lacking—a necessary hire.
Then there’s industry. Also unable to afford time or mistakes are those industries that are heavily regulated, scrutinized by agencies and governments, or uniquely depended upon by their customers. If, for example, you work in medical, military, aviation, and so on, you may not want to risk upskilling when you need someone who can navigate complexities beyond just those inherent to a product owner’s role. These product owners will have to consider certain variables—safety, cybersecurity, geopolitical factors, and many others—that require extra attention when representing the voice of the customer.
Say you’re a technology executive at a biopharma company. Your product owner will not only need to drive innovation—putting the most promising features at the top of the backlog—but will also need to do this while adhering to regulatory constraints. For Shobie Ramakrishnan, Chief Digital and Technology Officer at GlaxoSmithKline, this looks like balancing core values like “accountable for impact” with the pursuit of AI/ML technologies to “supercharge” R&D and clinical trials.
Luxury and time, of course, is only one of the reasons you might hire. The other is that you want a fresh perspective. In particular, someone who offers a point of view you can’t train. Usually that someone comes with a mixed bag of experience: a background in product, engineering, marketing, and finance are most common. What matters is that they offer something new to your company. A leader like this may disrupt the status quo, bring innovation, and offer new ways of thinking about the same problem. They may even serve as a catalyst for change beyond your recent move to the product model.
But could you not solve these issues—the constraints of luxury and time and the desire for a fresh perspective—by outsourcing? Your contractor may not cost as much, but you may face bigger drawbacks. A contractor who doesn’t stick around will take with them the skills and experience you want an employee to share with colleagues so that expertise, new ideas, and growth of the company reinforce one another from within.
In contrast, when you retain someone full time, especially a product owner, you retain institutional knowledge, which is especially valuable when it concerns strategic areas like GenAI, data, cyber and other innovation—areas of central concern to the product owner. A good example of this comes from Zurich North America’s COO Berry Perkins, who has made it part of IT strategy to keep this type of knowledge in-house. Of course, that’s not the only part of the strategy—it also involved the establishment of nearshore competency centers that will depend on Zurich’s employees acquiring new skills and embracing new processes and technologies. Which brings us to upskilling.
You may have a unicorn in your backyard without even knowing it.
What can distract you from that realization? Budget. If it prevents you from hiring, then you may next consider whether you have the funds, and the bandwidth, to pursue training your soon-to-be product owner.
Investing in your training muscle—developing a training capability, establishing career coaching, and encouraging growth from within in other forms and fashions—could do more than just produce the perfect product owner. It will signal to your employees that you want them to stay, that their contributions matter, and that there is space for them to grow internally. Retention could soar, innovation may spike, and revenue would, inevitably, grow.
If training isn’t on the agenda, you may decide to pursue upskilling simply because your employees hold something valuable already: their relationships and their institutional knowledge. The high-performing product owner will have already built relationships with their colleagues, will know the dynamics that exist between teams, will understand the technologies used, and will be better equipped to align IT and business stakeholders. Most importantly, they will have established trust.
Perhaps not even trust is the most important thing. What could be? Institutional knowledge, which, as we’ve seen, an existing employee will already have. They will know the tools, know the processes (which they’ve seen are convoluted at times), and know the customers of the company they are serving (and can speak to the company’s competitive differentiation, not just industry norms). Best of all, they know the product—its thorns, buds, and roses.
Believing in the value of the product operating model is one thing. It’s another to embrace the transformation from project to product with eyes wide open. You should acknowledge the challenges you will encounter, most notably that this one role could make or break the transformation. So before you’re too far into the journey, remind yourself: if you don’t know who your product owner is, at least understand what will dictate whether you hire, contract, or upskill. Better to figure it out now, not later.
Company-first CIO Krzysztof Soltan and his team helped transform the construction-aggregates giant with a focus on digitizing operations, modernizing infrastructure, and overhauling how IT goes about its business.
This article was originally published on CIO.com by Michael Bertha, Partner at Metis Strategy and Chris Boyd, Manager at Metis Strategy
In a recent “all-hands” meeting, Krzysztof Soltan, CIO of Vulcan Materials, announced his IT organization would continue its “laser focus on digital transformation.”
Digital technology, he explained, would remain a central focus of the construction-aggregates industry and would underpin customer-grade experiences increasingly expected from industry leaders. Vulcan, based in Birmingham, Ala., is the nation’s largest construction aggregates company, producing materials such as crushed stone, sand, and gravel, with strategic downstream assets like asphalt and ready-mixed in select markets. Soltan, previously a tech leader at Johnson Controls, ABB, and GE, became the company’s first CIO just two years ago and is at the forefront of the company’s digital transformation efforts.
Soltan and his fellow leaders attribute Vulcan’s success to many things, but chief among them is the company’s attitude toward key activities like operating and selling — “The Vulcan Way,” as it is widely referred to within the company. This orienting force has become so strong that, to Soltan and his team, it seemed only right that they should rethink IT in terms of how it might amplify the approach. As Soltan explains: “If we were going to keep up with the pace of change in the industry, IT would have to be recalibrated.”
Here, Soltan and his IT leadership team share the story behind those efforts. They highlight the mindset and approach necessary to leverage new technologies to best compete in the digital age.
As Soltan’s IT leadership team explains, Vulcan’s digital transformation turned a corner with the advent of the Vulcan Way of Selling, an enterprise-wide initiative that, through technology, aimed to turn the company’s highly manual relationship-based sales model on its head. And so it did.
Since the initiative’s launch in 2017, Vulcan has deployed myriad proprietary technology solutions that serve up real-time market insights, thereby improving experiences for sales reps, customers, and the truckers responsible for transporting goods to job sites. For sales reps, these improvements show up as more time spent talking about solutions with customers, and less time on administrative work like quoting. For customers, real-time location-tracking of materials shipment translates to better labor planning. For truckers, a seamless, paperless experience when picking up materials at a Vulcan quarry means faster delivery.
As Vulcan SVP Jerry Perkins put it at the company’s 2022 investor day, “Time is money in the construction and trucking industry, and these tools make our truckers and customers much more efficient and productive.”
The success of the Vulcan Way of Selling brought the company to an inflection point. Enterprise-wide, tech-enabled transformation programs would no longer be one-off events; instead, they were destined to become fixtures in Vulcan’s pursuit for continuous improvement.
Enter Soltan. After learning the business and getting acclimated with the effort to integrate US Concrete, which the company had recently acquired, Soltan got to work charting IT’s path forward. “Between the US Concrete acquisition and other major initiatives, we hadn’t taken a step back in awhile to reflect on how we were managing our own shop,” Soltan says, noting this isn’t unusual for companies during periods of growth.
The path to cementing Vulcan IT’s value proposition, says Soltan, would be two-fold: Invest continuously in enabling business-driven initiatives, and modernize how they manage the business of IT.
As just one example, the company has commenced VulcanX, an initiative that extends the Vulcan Way of Selling by providing best-in-class tools to the company’s Sales teams to help them win more business and deliver better experiences to customers, in the form of seamless and secure interactions. These efficiencies, the company hopes, will drive more quotes and, subsequently, higher quote-to-order conversions, all while allowing the team to spend less time on administrative tasks.
Just as important is the technical foundation on which Vulcan operates its plants. And so the company has launched another initiative in partnership with its business units to modernize the organization’s technical infrastructure, including improving the speed, connectivity, and mobility of its networks in service of Vulcan’s 10,000+ employees — qualities that will become only more vital as the company multiplies its digital capabilities.
“One reality of our business is that we have to enable modern day technology in the rugged, remote locations that are home to our plants and quarries,” says Soltan. “VulcanX enables scale and mobility in the plant with cloud-based solutions, and our modernized networks will improve our ability to capture data and to quickly drive insights for the folks running our operations.”
Vulcan’s employees can leverage digital capabilities in the field only to the extent that the company’s IT and OT systems are integrated. This reality — understood by Vulcan’s business unit leaders as well as anyone — has ultimately stood to justify, incentivize, and propel the company’s transformation.
A great deal of Vulcan’s success in managing the business of IT can be traced back to the department’s operating model. “The capabilities you deliver within IT the roles and responsibilities, and the ways of working — getting these things right — creates a solid foundation for execution,” Soltan says. To Vulcan’s leaders, it made sense, then, that the operating model should be among the first things they strove to modernize.
First, there was talent strategy — how the company would recruit and train. Of particular concern was the department’s IT career paths, which stood to be refreshed. As Soltan recalls, “We needed our paths to be more indicative of the work we’re doing. This not only helps us attract new talent but allows our team to feel confident they are adding modern skills to their toolkits.”
To this end, Vulcan leaders did two things. First, they developed a new set of career paths, including specific tracks for product management, DevOps, Data Engineering, and other sets of skills that, as Vulcan advances, will become indispensable. Second, the leaders expanded its talent pool by opening a second hub in Dallas, home to Vulcan’s US Concrete acquisition, and the fourth largest metropolitan area in the United States.
The second facet concerned projects, which experienced high demand. As Soltan explains, when digitally transforming at the pace Vulcan has, “priorities change daily, and without rigorous governance processes, it’s nearly impossible to have visibility into your IT investment portfolio.”
To rein in demand, and ensure resources were allocated impactfully, Vulcan formalized its IT Project Management Office (PMO). “The goal is to manage IT like a business,” says Soltan. “That means being clear about investment criteria for IT projects and establishing expectations for project execution that allow us to monitor value capture.”
For Vulcan, each new project introduces new applications and integration patterns into the technical estate. To ensure these can be properly absorbed, Vulcan also invested in maturing its enterprise architecture muscle. “Standards around technologies, integration patterns, and security are becoming more important,” says Soltan.
“Architecture ensures that new solutions do not render old ones redundant and that we construct things in a manner conducive to easily capturing and integrating data,” he explains, noting this will only become more important as IT/OT convergence accelerates to enable capabilities such as predictive maintenance in the plants.
For CIOs in similar sectors just starting out on digital journeys, the prospect can be unsettling, especially in light of recent technological changes — the AI craze, the pace at which IT and OT are converging — not to mention the list of demands from the business. And still, as Soltan says, one thing is certain: Technology will increasingly enable you to compete and differentiate yourself.
So if your company is like Vulcan Materials, if it has climbed to great heights despite preceding the dawn of digital, Soltan suggests you get started: “Your business leaders are smart. They know the importance of technology and of modernizing IT to compete. They have your back. So look honestly at where you are, rip off the band-aid, and start moving, piece by piece, towards your future state.”
Zurich North America COO Barry Perkins shares how tech chiefs can repatriate skills and hone digital prowess by rethinking the onshore, nearshore, and offshore composition of their global workforce.
Composing a workforce is like playing chess. When it’s done well, every choice is calculated, made mindfully of both its short- and long-run impacts, and of the delicate balance in which it must hold certain key variables — cost, productivity, digital maturity, and the potential to build capabilities that last.
In striking this balance, digital and technology leaders have long optimized for cost, but so rapidly is business evolving that many of them are reconsidering that approach. Among such leaders is Barry Perkins.
From 2011 to 2023, Perkins led technology in various senior-level roles for global property and casualty group Zurich Insurance. Then, in September 2023, he became COO of the company’s North American outfit (ZNA), revenues of which exceeded $22 billion that year. Atop his tech-related responsibilities, Perkins inherited responsibility for ZNA’s operational functions, such as premium audit and call-centers, and for thousands of global IT workers. Of the latter, 70% to 80% were supplied by strategic partners.
“In many cases,” explains Perkins, “we’ve become supplier-managers. And while that can be good from a cost standpoint, it’s become a limiting factor to increasing our digital maturity.”
As Perkins explains, an IT organization will constrain itself if it depends too heavily on suppliers. It will struggle to act autonomously, meet evolving priorities, and innovate. It might even suffer atrophy in critical functions such as recruiting and career development, as the employees overseeing those functions are taxed increasingly by the burden of managing suppliers.
So how do you forge a different path? Perkins advises IT leaders to adopt three principles to strike the right balance between cost, productivity, digital maturity, and the means to build long-term capabilities. These principles, Perkins contends, can catalyze digital transformation when prioritized across the enterprise.
First, says Perkins, IT leaders should “differentiate very carefully the areas for which you’re going to focus on maturing your digital capabilities, and what they mean to the organization.”
Having aligned on this, you can examine your workforce to ascertain whether your onshore, offshore, and nearshore operations are optimized for cost, productivity, and digital maturity, among other variables.
Before he became the COO of ZNA, Perkins served in Europe as Zurich’s COO of group technology and operations, and as head of the company’s business technology centers. In this latter capacity, he oversaw the company’s nearshore competency centers, which would later serve as a blueprint for the one he would proactively establish in Mexico after coming to ZNA. Aside from sharing time zones with America, this center would cost less than US-based resources and provide access to more diverse talent.
Perkins warns CIOs not to underestimate the effort and complexity of building a nearshore capability. It took his team “two years just to get the basics of the center and management set up with a core set of 80 to 100 people.” After laying the foundation, Perkins filled roles by drawing on both ZNA’s internal recruiting muscle, and on vendors through a model of build, operate, and transfer. Vendors provided resources with specialized or rare skills. Internal recruiting handled the rest.
Perkins explains that there’s a benefit to placing key functions such as developers and strategic decision-makers in similar time zones. Doing so enhances collaboration and cuts response times relative to an offshore outsourcing model in India, for example.
With a nearshore operation in place, as well as offshore and onshore ones, Perkins and his teams could pull from the full spectrum sourcing models. His team was ready to start moving chess pieces.
According to Perkins, one key to controlling your digital destiny is to bring your most strategic roles onshore. “You can reclaim autonomy over your key digital initiatives, build internal capabilities, and repatriate institutional knowledge all by reducing dependencies on suppliers.”
As for which roles should be upskilled and hired full-time, Perkins swears by the mnemonic “ABC”: artificial intelligence, big data, cybersecurity. Generally, he says, business stakeholders understand how important these capabilities are, and are thus more likely to invest what’s necessary to build them internally. “Given their importance in protecting as well as transforming the organization, these are not areas they would want to outsource,” Perkins says.
Transitioning individuals in house, however, typically raises labor costs, and as Perkins notes, that proposition will likely cause a few stakeholders to raise an eyebrow, despite their recognizing the strategic importance of digital operations.
“When your leadership has gotten accustomed to the highly outsourced workforce composition,” explains Perkins, “there are challenges in shifting the cost profile.” Therefore, he says, it’s imperative to have a strong business case and predefined criteria for shifting your resources. You’ll need them to justify such a move.
Finally, Perkins underscores the importance of including your peers in your workforce transformation journey. Whether you’re pitching for resources to be shifted to a nearshore captive, or for cloud to be more fully adopted, Perkins insists that the message should be delivered in business terminology, and that it should highlight the value proposition.
“Cost advantages, accelerating speed to market, and making better decisions will resonate with your peers,” he explains. “Reserve the three-letter technical acronyms for your IT colleagues.”
Equally if not more important to bring along on the journey is the IT workforce. The priority is to help “employees not just understand their responsibilities today but rather encourage them to actively participate in setting up a future roadmap,” Perkins says. By harmonizing mindset, skillset, and toolset, you’ll equip your employees to manage constantly evolving technology and innovation.
The thought of re-composing a workforce, uncomfortable as it can be, can paralyze even the most seasoned CIO. But given the pace of digital change, it can be even more detrimental to avoid the work and to push forward with a cost-above-all mindset.
Today, every company is a technology company, and thus, as Perkins suggests, you should get comfortable with being uncomfortable.
“Shifting your workforce composition is a major operational and cultural change,” says Perkins. “It’s not for the faint of heart, but it’s necessary if you want to position yourself for the future.”
Adobe, Equinix, Lenovo, and G-P share the five difference makers that will help companies successfully harness global talent to compete at speed and scale.
This article was originally published on CIO.com by Chris Davis, Partner at Metis Strategy and Kelley Dougherty, Associate at Metis Strategy
To succeed as a large, global company, there is no choice but to harness the power of technology talent around the world. There simply aren’t enough people with the right skills, and at the right cost within a single location, to support the innovation and operational demands of a modern organization.
Organizations have implemented a variety of workforce models over the last two decades or so, but each has eventually proved to leave them with more questions than answers. The global outsourcing trend of the 1990s and early 2000s addressed capacity restraints through low-cost labor markets, but the lack of ownership and the transaction-based working relationships meant organizations outsourced not just the work, but also the accountability. The early 2010’s practice of co-locating talent supercharged collaboration, but also limited organizations’ ability to scale with a workforce based in high-density, cost-prohibitive metros. By 2020, many technology leaders began revisiting the idea of building dedicated, employee-based teams in lower-cost global locations, but the remote workforce model experienced its own set of challenges throughout the Covid-19 pandemic.
Fast forward to today. Many global technology leaders continue to struggle to find a balance between cost efficiencies, team productivity, and the human aspects of employment. However, there were a few pioneers that preemptively and effectively prepared for a distributed remote workforce and therefore were able to flourish at a time when others scrambled to adjust to the new normal.
Adobe, Equinix, Lenovo, and G-P were strategically situated and equipped to achieve the ideal duality: leverage global talent to realize cost efficiencies and realize the effectiveness of an agile team, yet in a distributed operating model. The key design principle that they all share is this:
To make global, distributed teams successful, they established dedicated decision-making power in distributed locations with full-stack teams of business and technology employees that can autonomously deliver end-to-end value.
The technology and HR leaders at each of these organizations shared their insights into building successful global teams that can sustainably drive innovation at scale. They highlighted five themes that can make or break the development of a global operating model:
We will explore each of these below:
Implementing operating structures that leverage distributed decision-making in the context of a coordinated strategy requires cross-functional credibility and finesse. The ability to drive strategy across several departments or teams with varying functions and skill sets is a rare talent, and leadership needs to build this muscle to ensure distributed teams are aligned for execution.
Art Hu and Jeanne Bauer-Hamlett, Chief Information Officer and Executive Director of Human Resources at Lenovo, emphasize the importance of equipping and empowering teams for success. Leaders need not only to identify the appropriate talent to manage and own decisions within global teams, but also to regularly engage with local managers to maintain strategic and process alignment. Middle management will ultimately be the make-or-break layer of the operating structure, so leaders need to ensure they are able to:
Leading global teams also comes with the inherent challenge of limited in-person interactions and face-to-face communication. Technology leaders therefore need to be particularly adept at building trust between themselves and dispersed teams.
“You’ve got to be good with the data, but you better have the emotional intelligence to match it,” says Richa Gupta, CHRO at G-P. This includes displays of empathy, authenticity, and concerted efforts to build human connection, either in-person or virtually.
Leaders should veer on the side of over-communication to break down emotional barriers and establish a sense of transparency across locations and management layers. Adobe CIO Cindy Stoddard explains that she makes it a habit to foster connections, both virtual and in person, throughout Adobe’s IT teams.
Likewise, Milind Wagle, CIO at Equinix, notes that he makes deliberate efforts to visit each of the company’s global teams at least twice a year to alleviate “emotional” distance with his reports and ensure each location feels valued and connected to the organization.
The value of building full-stack global teams is largely driven by the knowledge retention and improved delivery resulting from a sense of organizational identity within teams and the long-term commitment to the organization.
“Prioritizing culture among the leadership team is crucial, as a company’s culture starts at the top and is carried down to employees,” Hu said. Leaders should approach culture as an internal capability that needs to be actively maintained, measured, and nurtured from the top down.
For example, we worked with a retail company that built a nearshore development center in Mexico to maintain time zone alignment while taking advantage of 2-3x cost savings. While onboarding 50 new developers, U.S. team members flew to Queretaro for cross-location agile product operating model training. The team leader in Mexico took the time to educate employees on both Mexican and American business culture, and encouraged empathy and open dialogue between team members and segments of the IT organization. Doing so helped build cultural understanding and trust at the onset of the working relationship.
Indeed, organizations establishing globally distributed teams need to understand and navigate the business and cultural distances that may cause friction across teams and stakeholder groups. Rather than attempt to enforce a blanket uniformity across all offices, technology leaders should aim to strike a balance between promoting a common sense of organizational identity and celebrating the local cultures and customs of each team.
Establishing and maintaining effective employee feedback loops is an essential aspect of promoting a positive workplace culture. Art and Jean explain how they have made intentional efforts at Lenovo to ensure feedback loops to regularly measure employee experience and identify pain points. They note the importance of using outcomes, rather than outputs or behaviors for those measurements. For example, employees at Lenovo are evaluated based on the specific value or outcomes they deliver rather than the amount of time spent online or at a desk.
The same logic can be applied to measuring company cultural efforts. Rather than analyzing the number of diversity workshops or social events scheduled in a given period, leaders should instead assess outcome-based metrics such as:
Initial launches of a global operating model are typically designed with “decision makers” (Product Managers, Business System Analysts, senior Tech leads, and Business Stakeholders) based in the U.S., with Scrum Masters and engineering teams in the alternative location. While this can work, leading organizations tap global talent to build truly global solutions.
For example, one organization stood up a full data platform team, including product management, Scrum Masters, and engineering in India. This was not a subservient team that took orders from the U.S.; they were fully empowered to build the global product for all users.
Another organization built out a business-unit-aligned supply chain team in Brazil to best serve South America. A third built out a team in Singapore to support finance operations and then structured their business product management in the same location to align time zones. In each case, the big shift was allowing these teams to define the strategy, develop the product, launch, and operate it no differently than a team in the U.S.
The appropriate tactical model for each organization will be dependent on the specific needs and responsibilities of teams. For example, Hu notes that “a ‘follow-the-sun’ model can and does work for teams who have well-defined tasks, boundaries, and hand-off protocols.” In contrast, a team that has heavy dependencies and requires more centralized oversight and direction will be better suited to a setup that allows for more time-zone crossover with other teams, or fully accountable teams staffed within the same time zone.
Wagle of Equinix notes the importance of communication within a global operating model, but also emphasizes that cross-team communication does not necessarily need to be more frequent or within a specific forum. Communication should instead be optimized to provide the most time value for teams. Equinix moved away from daily scrum meetings in favor of weekly meetings with daily asynchronous check-ins to reduce meeting exhaustion and allow more time to work on key objectives. Technology leaders should ensure the proper cadences are established for strategic decision-makers and cross-functional teams to discuss key topics such as:
A technology operating model built on agile practices and consistent delivery processes enables teams to reduce operational redundancies, cross-team friction, and internal costs. Stoddard at Adobe describes improving business workflows as “a strategic investment” and notes that her organization focused on establishing systems that “create positive employee and customer experiences in the hybrid world, drive efficiency and productivity, and enable standardization, optimization and consolidation.”
With standard ways of working in place, technology leaders need to define where and how decision-making rights are delegated. The digital-first, hyper-connected nature of the modern workplace means people no longer need to be in a company headquarters to have influence, but organizations need to be intentional about which decisions are delegated to local teams. Technology leaders should have a defined architecture of decision-making rights that enable teams to work asynchronously and deliver autonomous value while ensuring those teams are working harmoniously toward enterprise-level strategic objectives.
“Technology is no longer just about enabling work, it’s the workplace itself,” said G-P’s Richa. Leaders establishing a digital operating model built on distributed teams need to ensure the appropriate tools and systems are in place to support it.
The most fundamental technologies are those enabling a unified and streamlined employee experience, giving teams the day-to-day resources and support they need to do their job. Delivery and project management tools that can be shared across locations will enable teams to have visibility across efforts, monitor risks, and identify dependencies without daily facetime. Milind provides the example of Equinix’s rollout of ‘Operation Collaboration’ that is geared toward maturing the organization’s workplace technologies and meeting experience platform to enable teams to work asynchronously.
Each of these companies above has also invested in technologies to streamline internal processes and reduce the operational risks of distributed teams. Cindy at Adobe advises that by investing in digitization, technology leaders “can help their organizations make the most of data analytics and insights, unlock new business and revenue opportunities, and significantly reduce costs.” These organizations also made strategic pushes to leverage AI and automation to minimize repetitive tasks, reduce time costs, optimize resource utilization, and allow teams to access services and support regardless of location or time zone. Lenovo in particular launched its Premier Support Plus, which “combines AI and human interaction for proactive, predictive, seamless and direct IT support, designed specifically for today’s hybrid workforce.”
The regulatory environment in each team location is the final, and potentially consequential, consideration of a workforce strategy. Among the standard regulatory concerns are those regarding the local labor and employment laws in a given location. Richa at G-P says that establishing a foreign entity and managing local administrative tasks is both costly and time-consuming, and advises that technology leaders work with internal or outsourced HR and legal experts to ascertain the compliance requirements around legal entities, taxes, compensation, benefits, workers rights, and the ability to hire and fire, among others.
The second facet of compliance is more closely aligned to a technology leader’s purview and pertains to the local data, privacy, and intellectual property regulations. Some regions could differ in their approach to data sovereignty and IP protection, so organizations may weigh privacy concerns when determining where and how to store sensitive information. Art at Lenovo advises that leaders have “full awareness of the laws and regulations, and make sure global teams have the tools and processes to adapt to the rapidly changing landscape.”
For organizations contemplating building a global technology operating model, the final big decision is whether your company is willing to truly change its mindset. There is a big difference between a “U.S.-based company that operates internationally” and a “global company that happens to be headquartered in the U.S.”
Not all companies will be ready for it. But, in our view, there is no other option to realize both efficiency and effectiveness in your operating model. Whether proactively or reactively, global companies will have to retool the way they work across these five dimensions to sustainably leverage global talent at scale.
Sastry Durvasula has an unusual title and remit at TIAA. As Chief Information and Client Services Officer of the Fortune 100 company, with more than $1.2 trillion in assets under management, he manages global technology and client services, including all the front office, middle office, back office functions and shared services of the firm that serve the company’s clients. Thus, Durvasula and team build solutions on the technology side that are used by colleagues on the other sides of his organization that serve the clients across the businesses, including retirement, asset management and wealth management. This responsibility gives him an opportunity to see the positive impact of his team’s work first-hand. The clients represent four constituent groups:
Therefore, Durvasula and his team support customers that include business-to-business, business-to-consumer, and business-to-business-to-consumer models. There is a fintech ecosystem that he helps bring to life: RetireTech, focused on building solutions for retirement participants on the accumulation side, and SilverTech, focused on the decumulating side. Managing through the complexity of different constituent groups, representing different generations together with a century old company that has forged contracts across decades is extremely complex. “The mission statement for my organization is ‘Power the business’ strategic shifts, fuel the innovation, while transforming the core,’” he noted. “The transforming of the core is as important and complex as fueling innovation and powering it. These strategic shifts enable us to provide lifetime income, delighting our clients and strengthening how we operate.”
Given TIAA’s size and breadth of offerings, Global Technology is divided up to reflect that breadth. “We have the unit CIOs that face off to the CEOs across our primary businesses in retirement, asset management and wealth management. Same thing with our client services side of the house where our client services officers are serving these specific business units, ” Durvasula explained. “Then we have global technology shared services like information security, data, AI, infrastructure and architecture, as well as shared client services like fraud and financial crimes management, serving all business units and affiliates. That’s my organizational grid. We have verticals and horizontals.”
Guiding these teams is a six-pillar strategy:
Durvasula notes that client-obsessed products and services refers to products both on the technology side as well as on the client services side of his responsibilities. “Whether it’s 403(b) solutions and products in the Higher Ed and Healthcare markets, or on the 401(k) side that we are getting very active on from a retirement perspective, as well as wealth management and asset management and so forth; that’s where we are focused on building those next-generation products and services,” he offered.
Digital first refers to modernizing a heritage company for the digital age, building the next generation of digital platforms, and providing solutions and client experiences, working closely with the company’s chief digital and client experience officer, Jessica Austin Barker.
To bring to life the integrated data and AI strategy pillar, Durvasula hired a chief data and AI officer, Swatee Singh, who’s focuses on that, to build the next generation of the data foundation and providing AI solutions to create those experiences for plan sponsors and participants.
Building the talent and culture needed to operate effectively includes key hires, like the ones noted already, but also creating a learning culture that strives to build the skills that will bring to life the digital vision he has articulated.
The best-of-breed ecosystem helps rethink the mix of buy versus build versus partners decisions across the technology landscape. “We want to build for differentiation, but we also want to buy and partner for parity,” Durvasula noted. “While I do that, obviously I have to uplift the technology ecosystem which is a big job for our teams.”
Finally, like all CIOs, he must do all the above while being secure by design and be on top of the regulatory and compliance demands. Given the emergence of numerous cyber threats, he must remain vigilant to ensure that the most valuable asset: the company’s data, does not get into the wrong hands.
Durvasula lingered a bit longer on the data piece, given the sanctity of sound data practices in a company that is awash in data. “The advantage we have is, because we have been at this for a long time and we are a highly regulated firm, we do have a number of data assets that actually are within the firewalls of TIAA that we can capitalize on,” he said. “How do we bring all the data from our global data assets and build that platform? While we do that, obviously we want to be cloud-first as we do.” Durvasula and team focus on leveraging open-source tools wherever possible. They have also focused on developing what he referred to as “killer use cases” that are powered by AI for each of the aforementioned constituent groups that TIAA serves. “As an example, we forged a strategic partnership with Google AI that we are now actively deploying solutions starting with our client services area,” he said. “It’s made it easy to deploy at scale.”
Additionally, Durvasula and team use conversational AI solutions to minimize client wait times. He believes this is a major customer enhancement, removing friction from their experience. Many of these new solutions are conceived in TIAA’s client tech labs, which leverage a multi-cloud/hybrid cloud environment to pilot ideas, work with clients to co-innovate and test beta versions of solutions, course correcting some to optimize them while canceling others that prove to be of insufficient value for customers. For those that go into production, Durvasula and team proceed with greater confidence.
Durvasula and TIAA more generally work closely with universities as strategic partners. “We want to have a different level of engagement and conversation with [universities],” he noted. “As an example, we have a partnership with NYU where we have launched programs, and we have over 70 cyber graduates that are going to be graduating from NYU – employees of our own – who are going through this coursework. We have something similar at [the University of North Carolina], but we also have a robust internship program. As an example, at the client tech labs that I mentioned earlier, we’ve had over one hundred interns actively hacking in our client tech labs and coming up with solutions. Some of them are winners of our hackathons and have opted to continue with us during their semesters as well. That’s is representative of the strategic advantage we have to build [a strong] talent pipeline.” By giving interns interesting work, the program has proven to be a rich source of full time recruits. This has developed a solid, long-term talent pipeline for the tech and digital team.
The connection with students and professors at universities are critical for the company given its history in the industry. (TIAA is an acronym for Teachers Insurance and Annuity Association of America.) “When it comes to client co-innovation on emerging technology and research projects with faculty and their students because that’s what we do for our business,” Durvasula offered. “With client advisory councils that we have, we open doors for our clients where faculty and students can come and conduct research with us and partner with us on a number of ideas. That’s exciting because it not only adds more talent to our pipeline, but it also opens the dialogue with our clients in a differentiated way for impact.”
Finally, Durvasula has taken a much longer-term view in the development of female talent in technology by serving on the board of Girls in Tech, a global nonprofit organization dedicated to eliminating the gender gap in tech. “I’ve had the opportunity to learn and benefit from the wisdom of the board as well as the founder, Adriana Gascoigne, who started this several years ago with a few thousand people in the West Coast,” said Durvasula. “Now, it has grown almost 100,000 members across 50 different countries. I’ve had the privilege to work with Adriana and the leadership team and the broader chapters to grow the impact of Girls in Tech.” He notes that the power of the organization is to foster empowerment, learning, communications, networking and especially mentoring. He believes Girls in Tech will be a pathway to building the diverse and inclusive tech workforce the world needs. He also forged strategic partnerships with non-profits including Blacks in Technology Foundation, AfroTech and Society of Hispanic Professional Engineers.
Durvasula has enacted remarkable, long-term change across TIAA in a relatively short amount of time, and he and his team remain ambitious about the future.
Peter High is President of Metis Strategy, a business and IT advisory firm. He has written three bestselling books, including his latest Getting to Nimble. He also moderates the Technovation podcast series and speaks at conferences around the world. Follow him on Twitter @PeterAHigh.
Thank you to everyone who attended and participated in the 12th Metis Strategy Digital Symposium. As access to AI and other technologies becomes increasingly ubiquitous, CIOs and their peers are working closer than ever with peers across the organization to develop technology-led products and services. Leaders continue to explore emerging technologies like ChatGPT while connecting digital initiatives to clear and measurable business value. Amid a backdrop of cybersecurity challenges and economic uncertainty, leaders remain focused on developing both new and existing talent and leveraging analytics to better serve customers.
Highlights from the event are below. Stay tuned to the Metis Strategy Youtube channel and Technovation podcast in the coming weeks for recordings of individual panel discussions. In the meantime, click here to request an invitation for our next virtual event on May 11, 2023.
Among the discussion topics at February’s Digital Symposium:
Working backward from the customer and proving the value of technology investmentsTechnology leaders balance a portfolio of priorities and initiatives that have the potential to transform their companies. As artificial intelligence and other technologies evolve, executives are finding use cases that deliver value quickly in order to build momentum and secure long-term technology investment.
At clothing company Levi Strauss & Co., Chief Global Strategy & Artificial Intelligence Officer Katia Walsh sees cutting-edge technology as a way to maintain a competitive advantage. The starting point for any AI investment, Walsh said, is improving the customer experience. “If customers do not feel the impact of investment in AI, then it’s not worth doing.” After defining a strategy for AI, she noted that leaders must simultaneously establish the people, process, data, and technology building blocks necessary to execute on that strategy while delivering tangible business value. “It is absolutely essential that anyone embarking on this today delivers value immediately.”
Doing so requires engineers and others in IT to develop a strong business understanding, an increased commitment to customers, and a focus on business outcomes. To drive what he calls the biggest cultural shift at the organization, Goldman Sachs CIO Marco Argenti has implemented practices that require teams to work backwards from the customer when developing new solutions, thinking from both a technology and a product management standpoint to better understand what customers want. “The trick is to measure technology with business KPIs, because at the end of the day it’s all about outcomes,” Argenti said.
Upskilling talent and diversifying employee skill sets
As organizations continue to navigate ongoing social, economic, and geopolitical changes, technology leaders are seeking new opportunities to supercharge their talent strategies and prepare teams for whatever lies ahead. TIAA’s Chief Information and Client Services Officer, Sastry Durvasula, underscored the need to provide cross-functional opportunities for people to apply their strengths across the business while learning new technical and leadership skills. Durvasula launched internal gigs where employees can “major” in their current role, like analytics, and “minor” in a different role, such as cybersecurity. Giving individuals exposure to multiple fields creates a more skilled and flexible talent base and better prepares both individuals and the organization for the future.
As Oshkosh Corporation continued to enhance its data-rich culture, CIO Anupam Khare recognized the critical role talent would play in ensuring a successful pivot. However, like many other technology organizations, Khare had to contend with a shortage of data science talent. He decided to take a homegrown approach, identifying opportunities to develop internal talent within the organization. He recalled a member of Oshkosh’s legal team who was passionate about data, went through training, and is now one of the best data scientists at Oshkosh. Khare also brought data science education to the leadership level and received support from the CEO around creating digitally savvy leaders.
Exploring the potential use cases and threats of ChatGPT and generative AI
Over the past several months, ChatGPT has taken the world by storm, amassing millions of users globally and sparking conversations about how this new phase of generative AI can be used to unlock new business opportunities and create new products and services. It also means the demand for AI applications is growing significantly outside the IT department. George Brady, CIO at loanDepot, said loan officers are “experimenting like crazy with ChatGPT,” using the service to lower barriers for first-time homebuyers and provide more education to customers before they have their first conversation with a mortgage officer, thereby driving better engagement, decisions, and outcomes.
At the same time, this next phase of AI may present a number of risks. “A lot of us are in a position where we can’t get too excited about the positive applications [of ChatGPT] and have to think about guardrails so that bad actors don’t use this technology to cause harm to our companies,” Fannie Mae CIO Ramon Richards said. By putting appropriate guardrails in place, monitoring advancements, and leveraging those advancements safely, Richards is helping to protect the organization while positioning it to take advantage of this emerging technology as it evolves.
Aligning with business partners and strategies
Truly transforming an enterprise requires tight alignment across different organizations to advance business and technology strategies in parallel. Technology leaders play a key role in making connections across teams and using technology tools and new processes to enable business partners.
At Vulcan Materials Company, CIO Krzysztof Soltan is refreshing the company’s data strategy by tying it to the corporate business strategy and connecting it to each business function. By making real-time data accessible and available across the business, Soltan is able to better support Vulcan’s business processes and make more informed strategic decisions. As the needs and desired outcomes of the business change, so too will the data strategy and its success measures.
As Cardinal Health went through a reorganization, CIO Michelle Greene took the opportunity to drive “enterprise thinking” and solidify the organizational change by establishing key roles specifically focused on alignment with the business and its needs. The tight alignment has blurred the traditional lines between technology teams and others in the organization. “When sitting in a room, you might not be able to know who’s business and who’s IT,” she said.
Exploring continued opportunities for professional growth
Technology’s expanding influence across the enterprise is enabling leaders to gain new responsibilities and avenues for professional development that may have not been on their roadmap.
At Cenlar, Rob Lux first held the CIO role before transitioning to the COO role when the former COO departed. He then took on the co-CEO role when the company’s CEO retired earlier than expected. “I’m an accidental COO,” said Lux. “It wasn’t part of my career or succession plan.” He explained that the path from CIO to COO can work because CIOs are one of the few C-suite positions that are able to see across the breadth of the organization. For those that want to move beyond the CIO role, Lux advised getting out of the comfort zone and taking risks, even if just for a period of time. “Don’t be accidental like me,” he said. “Build a career plan so you’re prepared.”
Meanwhile, Intercontinental Exchange Inc.’s Mark Wassersug went through a number of title changes himself, most recently from COO to “accidental CIO.” Through these roles, Wassersug was able to oversee a number of successful acquisitions and ensure early communication, bringing corporate tools together, and solidifying culture throughout the organization. The CIO and COO roles have been particularly useful when overseeing mergers and acquisitions, allowing Wassersug to not only bring the required tools and technologies together, but also to ensure smooth transitions by being transparent about changes and strengthen the culture by having expertised colleagues work side by side with new colleagues across the organization.
Wassersug also discussed the importance of developing a relationship with the company’s board, and finding opportunities to educate on foundational technology and operations. By doing this quarterly, “there was a much deeper understanding during board meetings [that] made conversations much more meaningful and productive.”
As we enter 2023, many technology executives are preparing their organizations for a possible economic downturn. In addition to pursuing growth and transformation initiatives (though perhaps with a tighter budget than before), they are exploring ways in which technology can deliver efficiency and resilience.
In a recent episode of “Forbes Talks”, Peter High joins Diane Brady to discuss the growing role of the CIO and technology in the workplace, as well as the evolving technology landscape in 2023 and beyond.
Watch the Forbes interview with Peter High below:
Thank you to all who attended the 10th Metis Strategy Digital Symposium. Across conversations, leaders emphasized the need for foundational data and analytics capabilities to prepare their organizations for growth. Whether modernizing systems, designing new operating models, or upskilling teams for the future, an organization’s ability to appropriately harness the information assets available continues to be a key source of competitive advantage. Below are highlights from the event. Stay tuned to the Metis Strategy YouTube channel and Technovation podcast in the coming weeks for full recordings of individual panel discussions. In the meantime, click here to request an invitation for our next virtual event on December 13, 2022.
To prepare employees for jobs of the future, technology leaders are focusing on upskilling and development initiatives that teach employees the latest technology skills while providing a clear path for professional growth. The most in-demand skill today: “data, data, data,” said Udacity CEO Gabe Dalporto. ”Every part of every organization needs better data skills.” That means not only equipping data scientists and IT teams with the latest skills, but also ensuring data literacy across marketing, compliance, cybersecurity, and beyond.
It isn’t enough to only provide training, however. Dalporto noted that attrition can actually increase if reskilling programs aren’t directly linked to individuals’ jobs and career paths. The message resonated with attendees, 44% of whom noted career pathing and other growth opportunities as focus areas within their upskilling initiatives.
Pearson CIO Marykay Wells reiterated the importance of creating an environment that encourages continuous development. Pearson offers weekly learning hours and a range of certifications employees can pursue to help spark new ideas and creative thinking. The company is also leaning into greater job mobility, encouraging team members to apply their learnings across the organization.
A strong foundation in data and analytics paves the way for new innovations. As organizations modernize enterprise data platforms and gain access to consistently reliable information, they are finding new ways to use emerging technologies to improve processes and services.
At Boeing, data is embedded across the enterprise and serves as a source of growth and resilience, CIO and SVP of IT & Data Analytics Susan Doniz said. Data-driven insights give the company a greater understanding of supplier networks, assist with product planning, and drive sustainability initiatives. Boeing is using emerging technologies like digital twins and the metaverse to drive product precision, building airplanes thousands of times digitally before creating the physical plane. Boeing also combines its own information with weather data and other external sources to drive additional value. “The value of data is not just data by itself, it’s how you combine data with external data,” Doniz said.
Emerging technologies have also shown promise in driving enterprise sustainability efforts. As Chevron Chief Digital Officer Frank Cassulo prepares for the transition to a lower carbon world and more renewable energy sources, he is advancing the deployment of industrial IoT, edge-based sensors, and real-time monitoring to improve the efficiency, reliability, and safety of the energy system. “We believe the intersection of technology and the energy transition is defining the rate at which we advance,” he said. Last year, the company launched Chevron New Energies to identify new technology opportunities and business models to deliver a lower carbon future.
Technology leaders are embracing more data-driven decision making processes and rethinking how to measure the success of digital products and services.
For example, every Monday morning, Vinod Bidarkoppa, SVP at Walmart and Chief Technology Officer at Sam’s Club, meets with the executive leadership team to discuss the Net Promoter Score of critical member and associate journeys from the prior week. Those metrics inform how the organization operates and focuses their efforts week to week. “Because there is data behind it, people can answer in a very data- driven way,” Bidarkoppa said. “It makes it a very rich conversation and it’s not just an opinion.”
Enterprises are also expressing a growing desire for reliable cybersecurity metrics. Orion Hindawi, Co-Founder and CEO at Tanium, detailed how the company is helping customers understand how their progress on particular KPIs compares to others in their industry. That data allows customers to better see where they have adequate protection or gaps that need filling.
Data-enabled products are also unlocking new efficiencies. Ameren Chief Digital Information Officer Bhavani Amirthalingam noted that putting more data into customers’ hands gives them more choice and control in managing their energy consumption. Greater accessibility to data also gives Ameren the ability to effectively track and reduce energy consumption in the data center and among key suppliers.
As Pearson offers a broader range of digital education products, it is placing additional focus on metrics such as time to value (the time between a student enrolling and actually starting a course), as well as internal productivity metrics to guide process improvements for engineers. “We are thinking about ways we can use data to improve experience and value,” Wells said.
In an increasingly complex economic and geopolitical climate, digital leaders are among those re-examining global talent footprints and seeking opportunities to streamline or automate existing processes. More than half of MSDS respondents noted that they are bringing on more full-time employees across geographies and exploring new locations for talent.
Denton’s, the largest law firm in the world, has grown from 3,500 employees 10 years ago to 20,000 employees around the world today through robust M&A activity. Over the years, each entity retained IT teams, structures, and systems. As cloud computing adoption expanded and cybersecurity concerns became paramount, especially for clients, Global CIO Ash Banerjee and his team are transforming and unifying the technology function, progressing the firm’s growth and integration strategies while seeking to balance local and global needs.
Anil Bhatt, Global CIO at Elevance Health (formerly known as Anthem) works to make sure that his global product team and engineer teams have the capabilities they need to meet business needs. At the same time, he’s focused on making sure team members are taking care of themselves. Bhatt’s team led two employee-focused transformations and introduced more flexibility and recognition. “As you take care of associates and employees, it changes how they look at company,” he said.
As the security and privacy landscape grows more complex, technology leaders must balance global rules and standards with country- or region-specific regulations. Kevin Stine, Chief of the Applied Cybersecurity Division for NIST’s Information Technology Laboratory (ITL), has been encouraged by an uptick of international governments and businesses adopting and engaging with the NIST framework. He notes this global alignment of standards as a critical step to aligning key cybersecurity outcomes and avoiding duplication or conflicting expectations.
As data-based decision making and digital tools pervade modern business, technology leaders are modernizing organizational architectures to help their companies more directly tie technology initiatives to business growth. At retailer Dollar General, CIO Carman Wenkoff prioritized people and processes in the modernization journey. After evaluating organizational structures and existing ways of working, the company grouped 105 technology domains into categories and assigned domain leaders to define and implement a future vision. The new structure is helping the retailer define new ways of working and find new ways to serve customers.
The prevalence of technology is putting more leaders on the path from CIO to CEO, COO, and other business leadership roles in the C-suite. Chandra Dhandapani; Chief Executive Officer for Global Workplace Solutions at real estate firm CBRE advised technology leaders wishing to ascend to other roles to stay closely aligned with business leaders, invest in technology closely aligned with business strategy, move fast, and care about customer experience. She encouraged leaders to take an outside-in perspective and “internalize being business leaders first who happen to have expertise in technology.” Dhandapani believes that CIOs are well positioned to take on additional leadership roles as they understand their organization’s data strengths and weaknesses and know how to use data to develop key insights.
This past weekend marked the two-year anniversary of our living in quarantine. For those who had the option to work remotely, most made the move on roughly March 13 or 16. For a while, many executives bruised their shoulders as they vigorously patted themselves on the back for having successfully transitioned from in-office work to virtual work in March of 2020. They expected major issues, but fewer than expected arose. Of course, this is not to minimize the dramatic increase in cyberattacks that spawned as the threat landscape moved from offices to people’s homes, for example, but most businesses had employees who traveled, working from client sites, hotel rooms, on flights, and in a variety of other settings. This had been the case for years, and companies’ tools supported this model, for the most part.
What has begun to emerge as hybrid work begins in earnest for many companies will be much more difficult. Let’s begin with optionality. Prior to March 2020, 95% or more of all work was done in offices. Though business trips were a regularity for many, one’s primary work was done in an office. Therefore, switching jobs meant switching from one office to another and it would often necessitate moving from one city to another. There was not a lot of optionality in that scenario. Requests to primarily work remotely were easily rebuffed because it was not the norm.
In March of 2020, if you were in a job that could be done remotely, you did not have an option. You worked remotely for your own safety, the safety of your loved ones and the safety of your colleagues. Therefore, the playing field went from being largely even to, in some cases, more even, as everyone was remote rather than having some straggler business travelers dialing in to a group meeting in a conference room, say.
What has begun and will continue in earnest in 2022 will be the unleveling of the playing field. As offices open up, some are drawn to them and others are repelled from them. The employee in an efficient apartment with a spouse and a young child cannot wait to get back to an office full-time. The colleague who has a large house with a dedicated workspace separate from distractions may not ever want to commute again. Every flavor in between can also be found among an employee base. What approach will work best for productivity? What approach will work best for employee morale? What approach will amplify culture in the right way?
The future is likely to be hybrid. Most companies agree with this, and most are acting upon that hypothesis. That said, as a leader, whatever the going in hypotheses you have about the complexion of the future of work, it is critical to note that some will be wrong. Prepare your team for this inevitable conclusion. Two disciplines that must be focal are change management and communications. The former recognizes that changes will need to continue to happen and have a strong discipline in place to facilitate that change will be necessary. The latter ensures that formal and informal communications are in place to continue to provide updates to employees on what is working, what is not, what might be tested next, why, and so forth. It is best to err on the side of more rather than less communication during times of great change and uncertainty.
The last thing you want to do is go through any one-way doors in the decisions you make. If you tell employees that they will never have to come back into an office again, this will be difficult to walk back if the data and your company’s performance languish because of this decision. You will have given your employees a right that they will not take kindly to losing. Even if you are inclined to try virtual-only work beyond the period in which it is necessary for health reasons, best not to call it out as the solution for the long-term but rather that the company reserves the right to tinker with the model as time passes if the situation dictates.
Employees’ opinions should also be weighed throughout, of course. Many executives did not adequately take this point into consideration as initial plans were laid out relative to what the future of work might entail, and many paid the consequences in higher attrition rates. Engaging employees to understand what works best for them and why is a prudent measure to take, even if it is impossible to make everyone happy with the conclusions that will be made. The extent to which the communications plans can be frequent, transparent and bi-directional, all the better.
One must also lean on one’s ecosystem for insight. We are all going through these experiments at present, and if you poll ten executives at ten different firms about what the future of work will entail, no two will be exactly alike and some will be dramatically different. Remain in close contact with your ecosystem to understand what is working and why, what is not, and why, and judge your plans against what you learn. You may stick to your plans in the face of some of this data, but it is important to be open to changing your mind.
Lastly, as employees leave, and they will, of course, evaluate why they are doing so. Are your policies at all a consideration? Is the company an employee is leaving to join offering some sort of benefit or way of working that you might consider. This data is crucial to ensure that a trickle of departures does not become a flood.
The months ahead will be treacherous, but by forming a plan, continuing to test plans and developing open and honest dialogues with employees, a better future can be defined.
Peter High is President of Metis Strategy, a business and IT advisory firm. He has written two bestselling books, and his third, Getting to Nimble, was recently released. He also moderates the Technovation podcast series and speaks at conferences around the world. Follow him on Twitter @PeterAHigh.
